What To Write On Your Resume: Crafting a Standout Document

Your resume is your first impression. It’s the key that unlocks the door to an interview, and ultimately, a job offer. But what exactly should you write on your resume to grab the attention of hiring managers and stand out from the crowd? This guide breaks down the essential components, provides actionable advice, and equips you with the knowledge to create a resume that truly shines.

The Foundation: Essential Resume Sections and What Goes Where

Building a strong resume starts with understanding its fundamental structure. While formats can vary, certain sections are universally expected. Neglecting these core elements can significantly weaken your application.

Your Contact Information: Accuracy and Professionalism

This section is non-negotiable. It’s how recruiters reach you. Include your:

• Full Name: Use the name you prefer to be called professionally.
• Phone Number: Ensure it’s a number you actively monitor and that has a professional voicemail greeting.
• Email Address: Opt for a professional-sounding email address (e.g., firstname.lastname@email.com). Avoid using nicknames or unprofessional handles.
• LinkedIn Profile URL (Optional but Recommended): This is a great way to provide further context about your experience.
• Location (City, State): Provides context without revealing your full address.

Summary/Objective: Tailoring Your Resume to the Job

This section provides a concise overview of your skills and career goals. A resume summary is ideal for experienced professionals, highlighting key accomplishments and career trajectory. An objective statement is more suitable for entry-level candidates or those changing careers, focusing on career aspirations. Always tailor this section to the specific job you’re applying for, emphasizing the skills and experience most relevant to the role.

Work Experience: Show, Don’t Just Tell

This is the meat of your resume. Each entry should include:

• Job Title: Clearly state your role.
• Company Name and Location: Provide context.
• Dates of Employment: Essential for understanding your career timeline.
• Bullet Points (3-6 per role): Focus on accomplishments, not just responsibilities. Use action verbs to describe what you did and quantify your achievements whenever possible. For example, instead of “Managed social media accounts,” write “Increased social media engagement by 25% through targeted content strategies.”

Education: Highlighting Your Academic Credentials

Include:

• Degree Name: Be specific (e.g., Bachelor of Science in Marketing).
• Major/Minor: Specify your areas of study.
• University Name and Location: Provide clarity.
• Graduation Date (or Expected Graduation Date): Indicates your timeline.
• GPA (Optional): Include if it’s high (e.g., 3.5 or above) and/or if you’re a recent graduate.
• Relevant Coursework (Optional): Useful if you’re targeting a specific field.

Skills Section: Showcasing Your Capabilities

This section should be a focused list of your skills, both hard and soft. Tailor this to the job description.

• Hard Skills: Technical abilities, software proficiency, and industry-specific knowledge.
• Soft Skills: Interpersonal skills, communication abilities, and leadership qualities.

Beyond the Basics: Elevating Your Resume’s Impact

Once you’ve mastered the fundamentals, you can further refine your resume to make it even more compelling.

Quantifying Your Achievements: Using Numbers to Tell Your Story

Numbers are your best friends. They provide concrete evidence of your accomplishments and demonstrate the impact you’ve made in previous roles. Instead of writing “Improved customer service,” write “Reduced customer complaint resolution time by 15%.” Use metrics whenever possible to showcase your value.

Tailoring Your Resume: The Key to Relevance

Never send the same resume to every job. Each application should be customized to the specific requirements of the role. Carefully review the job description and highlight the skills and experience that align with the employer’s needs. Consider using keywords from the job posting throughout your resume.

Choosing the Right Resume Format: Chronological, Functional, or Combination?

• Chronological: The most common format, it emphasizes work history in reverse chronological order. Best for those with a steady career progression.
• Functional: Focuses on skills and abilities, de-emphasizing work history. Suitable for career changers or those with gaps in employment.
• Combination: Combines elements of both chronological and functional formats.

Proofreading and Editing: Catching Errors Before They Catch You

Typos and grammatical errors can be a major turnoff. Thoroughly proofread your resume multiple times, and consider having a friend or family member review it as well. Pay close attention to details and ensure your formatting is consistent.

Common Mistakes To Avoid When Writing Your Resume

Even with the best intentions, certain missteps can undermine your efforts.

Generic Language: Avoid Clichés and Vague Statements

Phrases like “team player” and “results-oriented” are overused and lack impact. Instead, provide concrete examples of your skills and accomplishments.

Focusing on Responsibilities Instead of Achievements

Listing your daily tasks is less compelling than highlighting what you achieved in those roles. Focus on the impact you made.

Including Irrelevant Information

Only include experience and skills that are relevant to the jobs you’re applying for. Leave off information that isn’t pertinent.

Using a Poorly Designed Format

A cluttered or difficult-to-read format can make your resume challenging to navigate. Choose a clean, professional design.

Advanced Resume Strategies for Job Seekers

Level up your resume game with these advanced tactics.

Using Keywords Effectively: Optimizing for Applicant Tracking Systems (ATS)

Many companies use applicant tracking systems (ATS) to scan resumes. Identify the keywords from the job description and incorporate them naturally throughout your resume. Don’t stuff keywords; use them strategically.

Creating a Compelling Cover Letter: The Perfect Companion to Your Resume

A cover letter allows you to provide more context and explain why you’re a great fit for the role. Tailor your cover letter to each job, highlighting your relevant skills and expressing your enthusiasm for the opportunity.

Networking and Seeking Feedback: Continuously Improving Your Resume

Network with professionals in your field and ask them to review your resume. Get feedback on your content, format, and overall presentation.

Frequently Asked Questions About Resume Writing

Here are some answers to common questions.

How long should my resume be?

The standard is typically one page for entry-level candidates or those with less experience. Experienced professionals may have a two-page resume. The focus is on quality over quantity.

Should I include a photo on my resume?

Generally, no. In most countries, including a photo is not standard practice and can be seen as discriminatory.

How often should I update my resume?

Update your resume at least every six months, or whenever you gain new skills or experiences. Tailor your resume to each job application.

What if I have gaps in my employment history?

Address gaps honestly and briefly. You can explain them in your cover letter or in a brief section on your resume. Focus on what you did during the gap, such as volunteer work, further education, or personal projects.

Can I include references on my resume?

You don’t need to list references on your resume. Instead, state “References available upon request.” Be prepared to provide references when asked during the interview process.

Conclusion: Crafting a Resume That Wins

Writing a compelling resume is an investment in your future. By focusing on the essential elements, highlighting your achievements, tailoring your document to each job, and avoiding common pitfalls, you can create a resume that captures the attention of hiring managers and opens doors to new opportunities. Remember to always proofread, seek feedback, and continuously refine your resume to reflect your evolving career goals. By following these guidelines, you’ll be well on your way to crafting a standout resume that helps you land your dream job.