What To Write On A Save The Date: Crafting the Perfect Announcement
Congratulations! You’re planning a wedding, and that means it’s time to send out save-the-dates. But what exactly do you write on them? This can feel like a surprisingly tricky question. After all, you want to get guests excited, provide essential information, and set the tone for your big day. Let’s delve into the specifics of crafting the perfect save-the-date message.
The Core Components: Must-Have Information
Before you get creative, there are some non-negotiable elements you absolutely must include on your save-the-dates. Missing these crucial details can leave your guests confused and potentially unable to attend.
Your Names: The Heart of the Matter
This might seem obvious, but it’s the most important part! Make sure your names are prominently displayed. Use both full names, or if space is limited, include your first names and your last name. This immediately establishes who the announcement is for.
The Date: Mark the Calendar!
The wedding date is, of course, paramount. Make it clear and easy to read. Avoid overly stylized fonts that might obscure the date. Consider including the year to avoid any potential confusion.
The Location (City and State): Give Guests a Heads-Up
While you don’t need the full address, including the city and state (or even just the state if it’s a destination wedding) gives guests a crucial heads-up. This allows them to start planning travel arrangements if necessary.
A Simple “Formal Invitation to Follow” Note
This is a polite and essential phrase. It lets guests know that a more detailed invitation with further information will be sent at a later date. This sets expectations and avoids any confusion about what to expect.
Adding Personality: Infusing Your Style
Once you’ve covered the essentials, it’s time to inject your personality. This is your chance to set the tone and give guests a glimpse of what’s to come.
Choose Your Tone: From Formal to Fun
Are you planning a black-tie affair or a casual beach wedding? Your save-the-date should reflect the vibe. A formal wedding calls for elegant fonts and language, while a more relaxed celebration allows for playful wording and designs.
Thematic Elements: Reflecting Your Wedding Vision
If you have a specific theme in mind (rustic, vintage, modern, etc.), incorporate it into your save-the-date design. This could be through your choice of colors, fonts, imagery, or even the paper stock.
A Touch of Creativity: Thoughtful Phrases and Wording
Here are some examples of how you can add a touch of personality:
- Short and Sweet: “Save the Date! [Your Names] are getting married on [Date] in [City, State].”
- A Little More Detail: “Mark your calendars! [Your Names] are tying the knot on [Date] in [City, State]. Formal invitation to follow.”
- Playful: “She said Yes! He said Yes! Join us as [Your Names] say ‘I do’ on [Date] in [City, State]. Invitations to follow!”
- Travel-Focused: “Get ready to celebrate! [Your Names] are saying ‘I do’ in [City, State] on [Date]. Formal invitation and travel details to follow.”
Addressing Potential Guest Needs: Anticipating Questions
While save-the-dates are concise, it’s wise to consider potential guest needs. Providing a little extra information upfront can prevent a deluge of inquiries later.
Website Information: The Digital Hub
If you have a wedding website (highly recommended!), include the URL. This is where guests can find all the details: accommodation options, registry information, travel suggestions, and more. Make sure the website is live and functional well before you send out the save-the-dates.
RSVP Details (Optional): For Early Planning
While the formal RSVP comes with the invitation, you could include a very basic way for guests to indicate their intention to attend, especially if you need to get a headcount early. This could be a simple email address or a note to “expect a formal invitation with RSVP details.” This will help you with early planning.
Consider Travel Arrangements (If Applicable)
If it’s a destination wedding, consider including a brief note like, “More information on travel and accommodations will be included in the formal invitation.” This signals to guests that they should anticipate travel-related details.
Design Considerations: Making a Statement
The visual appeal of your save-the-dates is just as important as the wording.
Choosing the Right Format: Cards, Magnets, or More?
Cards are the most traditional choice, but magnets and other creative formats are also popular. Consider your budget, your style, and how you want guests to remember your announcement.
Font Selection: Matching the Tone
The font you choose should complement your wedding theme and overall style. Avoid overly elaborate fonts that are difficult to read. Opt for clear, legible fonts that are easy on the eyes.
Color Palette: Setting the Mood
Your color palette should align with your wedding’s aesthetic. This is the perfect opportunity to offer a sneak peek into your wedding’s color scheme.
Image Integration: A Personal Touch
Including a photo of you and your partner can add a personal and heartwarming touch. This could be a professional engagement photo or a more casual shot.
The Timeline: When to Send Your Save-the-Dates
Timing is crucial to ensure your guests have ample time to plan.
Standard Timing: 6-8 Months Before the Wedding
Generally, send save-the-dates 6-8 months before the wedding date. This gives guests plenty of notice, especially if they need to make travel arrangements.
Destination Weddings: Extended Notice
For destination weddings, send save-the-dates even earlier—up to 12 months in advance—to give guests ample time to book flights and accommodation.
Last-Minute Weddings: Adjusting the Schedule
If you’re planning a wedding on short notice, you may need to send save-the-dates as soon as possible, even if it’s less than 6 months before the wedding.
Troubleshooting Common Save-the-Date Mistakes
Avoid these common pitfalls to ensure your save-the-dates are a success.
Overly Complex Wording: Keeping it Concise
Save-the-dates are meant to be brief. Avoid overly verbose or flowery language. Get straight to the point and provide the essential information.
Incomplete Information: Missing Critical Details
Double-check that you’ve included all the necessary information, especially the date, location, and your names.
Poor Design Choices: Making it Unattractive
Choose a design that is visually appealing and easy to read. Avoid cluttered layouts and fonts that are difficult to decipher.
Ignoring Guest Needs: Failing to Anticipate Questions
Consider what questions your guests might have and address them preemptively. This could include a website URL or a note about travel information.
FAQs About Save-the-Dates
Here are some common questions about save-the-dates, answered to assist you in the planning process.
What if I haven’t finalized all the details?
It’s perfectly acceptable to send save-the-dates with the core information and a note that more details will follow. However, try to have the date and location locked down.
Can I send save-the-dates digitally?
Yes, electronic save-the-dates (e-save-the-dates) are a cost-effective and eco-friendly option. Platforms like Canva and Minted offer customizable templates. Just be sure to send them out with enough notice and ensure you have accurate email addresses for all of your guests.
What should I do if I need to change the date or location after sending the save-the-dates?
Inform your guests immediately. Send out a new save-the-date (digital or physical) with the updated information and a sincere apology for any inconvenience.
Do I need to send a save-the-date to everyone I’m inviting to the wedding?
Yes, ideally. It sets the expectation. However, you might consider excluding guests you know for sure won’t be able to attend.
How much should I spend on save-the-dates?
The cost varies depending on the design, quantity, and format. Set a budget and compare prices from different vendors to find an option that fits your needs.
Conclusion: Crafting Memorable Announcements
Writing what to include on your save-the-dates is a critical step in wedding planning. By including the core elements, injecting your personality, considering guest needs, and paying attention to design, you can create an announcement that excites your guests and sets the stage for a memorable celebration. Remember to keep it simple, stylish, and representative of your unique love story. With careful planning and attention to detail, you can craft save-the-dates that are both informative and beautiful, leaving a lasting impression on your loved ones.