What To Write At The End Of The Letter: Crafting a Memorable Close

The ending of a letter is just as crucial as the beginning. It’s your final opportunity to make an impression, to leave the recipient with a lasting thought, and to ensure your message resonates. While the body of your letter delivers the core content, the closing is where you solidify your relationship, express your feelings, and set the tone for future communication. Knowing what to write at the end of a letter is a key skill, regardless of the purpose of your correspondence. Let’s explore the nuances of crafting the perfect sign-off for various situations.

The Importance of a Strong Closing

A well-crafted closing does more than just signal the end of your letter. It acts as a bridge, connecting your words with the recipient’s feelings and thoughts. A weak or generic closing can diminish the impact of your message, while a thoughtful and appropriate one can significantly enhance it. Think of it as the final brushstroke on a painting – it brings the entire piece together. The right closing provides closure, reinforces your message, and often leaves a positive, lasting impression.

Choosing the Right Closing: Context is King

The appropriate closing depends heavily on the context of your letter. Consider the following factors:

• Your relationship with the recipient: Are you writing to a friend, a family member, a professional contact, or a stranger?
• The purpose of the letter: Are you expressing gratitude, making a request, offering condolences, or delivering information?
• The tone of the letter: Is the tone formal, informal, serious, or lighthearted?

Keeping these considerations in mind will guide you in selecting the most suitable closing.

Formal Closings for Professional Correspondence

When writing business letters, cover letters, or any other type of formal communication, it’s essential to maintain a professional tone. Here are some common and effective formal closings:

• Sincerely: This is a classic and versatile option, suitable for most formal letters. It conveys respect and professionalism without being overly effusive.
• Respectfully: This is a slightly more formal option, often used when addressing someone in a position of authority.
• Best regards: A slightly warmer but still professional choice, appropriate for established business relationships.
• Cordially: A friendly but still professional option, suitable for expressing goodwill.
• Yours truly: A traditional and somewhat formal closing, often used in legal or official correspondence.

Following your closing, always include your typed name, and if applicable, your title and company.

Informal Closings for Personal Letters and Emails

Personal letters and emails allow for a more relaxed and expressive approach. Here are some informal closings that work well:

• Warmly: A friendly and inviting closing, perfect for expressing affection or camaraderie.
• Best: A simple and versatile choice, suitable for most informal situations.
• Love: Use this only for close friends, family, or romantic partners.
• Cheers: A casual and upbeat closing, suitable for friends or acquaintances.
• Take care: A caring and thoughtful closing, showing that you’re thinking of the recipient.
• See you soon: Use this when you expect to see the recipient in the near future.

Writing a Memorable Closing: Adding a Personal Touch

While standard closings are perfectly acceptable, adding a personal touch can make your letter even more impactful. Consider including a sentence or two that:

• Reiterates your main point: Briefly summarize the key takeaway of your letter.
• Expresses anticipation: If applicable, express your excitement or eagerness for a future event or interaction.
• Offers a specific gesture: This could be a simple offer of help, a promise to follow up, or a suggestion for a future activity.

This personalized approach demonstrates that you’ve put thought and care into your communication, making it more memorable.

Avoiding Common Closing Mistakes

Certain closing mistakes can undermine your efforts. Here are a few to avoid:

• Being too abrupt: Avoid simply ending with a period. A closing should provide a sense of finality.
• Being overly casual in formal settings: Maintain a professional tone in business correspondence.
• Using clichés: Avoid overused phrases like “Hoping to hear from you soon” or “Looking forward to it.”
• Forgetting to proofread: Always double-check your closing for any typos or grammatical errors.

Examples: Tailoring Your Closing to the Situation

Let’s look at some specific examples to illustrate how to tailor your closing:

• Thank-you letter to a mentor: “Sincerely, and with sincere gratitude for your guidance.”
• Cover letter for a job application: “Thank you for your time and consideration. I look forward to hearing from you.”
• Letter to a friend: “Warmly, and I can’t wait to catch up soon!”
• Email to a colleague: “Best regards, and let me know if you need any further clarification.”

The Art of the Postscript (P.S.)

The postscript (P.S.) can be a powerful tool for adding a final, memorable touch. It’s a space to include:

• A brief afterthought: A quick thought you didn’t include in the body of your letter.
• A call to action: A gentle reminder of something you want the recipient to do.
• A personal detail: A small piece of information that adds personality to your message.

Use the P.S. sparingly, and ensure it adds value to your communication.

Digital Communication Considerations

In the age of digital communication, some nuances remain. While email closings often mirror those used in letters, the speed and informality of digital communication can sometimes lead to shorter, more concise closings. However, the core principles of choosing the right closing based on context and relationship still apply. Consider adding a professional email signature to reinforce your brand identity.

FAQs About Letter Closings

What if I don’t know the recipient’s name?

If you don’t know the recipient’s name, it’s best to use a general salutation like “To Whom It May Concern” and a more formal closing like “Sincerely.”

How do I choose between “Sincerely” and “Best regards”?

“Sincerely” is a slightly more formal option, appropriate for most situations. “Best regards” is a bit warmer and can be used when you have an existing relationship with the recipient.

Is it okay to use emojis in a closing?

Use emojis sparingly, and only in informal communication with people you know well. Avoid them in professional settings.

What should I write if I’m expecting a response?

Consider using “I look forward to hearing from you” or “Please feel free to contact me with any questions.”

Can I use a quote at the end of a letter?

Yes, but only if it is relevant to the letter’s content and adds value. Ensure the quote is properly attributed.

Conclusion: Mastering the Final Flourish

Knowing what to write at the end of the letter is a crucial aspect of effective communication. By understanding the context of your message, choosing an appropriate closing, and adding a personal touch, you can craft closings that are both memorable and impactful. Whether you’re writing a formal business letter or a heartfelt note to a friend, the right closing will leave a lasting impression and strengthen your connection with the recipient. Mastering this art will not only elevate your writing skills but also enhance your ability to build and maintain meaningful relationships.