Should You Write Out Numbers On Your Resume? A Comprehensive Guide
Navigating the world of resume writing can feel like traversing a minefield. One question that consistently pops up, causing confusion and debate, is whether to write out numbers on your resume. The answer isn’t a simple yes or no. It depends on several factors, and understanding these nuances is crucial for crafting a resume that truly represents your skills and experience in the best possible light. This guide will break down everything you need to know to make the right decision for your resume.
The Case for Spelling Out Numbers: When Clarity and Readability Reign Supreme
There are situations where spelling out numbers on your resume is not only acceptable but often the preferred approach. This stems from the fundamental goal of any resume: to be easily understood and quickly digested by a hiring manager.
Numbers at the Beginning of a Sentence: This is a hard and fast rule. You must spell out any number that starts a sentence. For example, instead of “5 projects completed,” write “Five projects completed.” This is a fundamental rule of grammar and failing to adhere to it immediately signals a lack of attention to detail.
Emphasis on Specific Quantities: When the exact number itself is less important than the overall impact, writing out the number can subtly enhance readability. Consider “Managed five direct reports” versus “Managed 5 direct reports.” The former flows more smoothly and, in some contexts, feels more authoritative.
Enhancing Readability in Dense Text: If a particular section of your resume contains multiple numbers, spelling out some of them can break up the monotony and make the information easier to process. This is especially helpful if you’re describing complex projects or responsibilities.
The Case for Using Numerals: Efficiency and Impact
While spelling out numbers has its place, there are compelling reasons to use numerals instead. The primary advantage is efficiency. Numbers, in their numerical form, often convey information more quickly and concisely.
Quantifiable Achievements and Metrics: Your resume is a place to showcase accomplishments. Using numerals to quantify those accomplishments is generally the best practice. Think about it: “Increased sales by 25%” is far more impactful than “Increased sales by twenty-five percent.” The visual impact of the numeral is immediate.
Consistency is Key: In most cases, maintain consistency throughout your resume. If you choose to use numerals in one section, stick with that approach unless there’s a specific stylistic reason to deviate.
Technical Fields and Data-Driven Roles: In fields like data science, engineering, finance, and marketing, where numbers are integral to the job, using numerals is almost always the norm. It’s expected. It demonstrates your comfort and familiarity with numerical data.
Guidelines for Deciding: A Practical Approach
So, how do you decide when to spell out numbers and when to use numerals? Here’s a practical framework to help you navigate this decision-making process:
Consider the Context: The nature of the role you’re applying for is paramount. Is the job highly technical and data-driven? Use numerals. Is it a more creative or people-focused role? You might have more flexibility to incorporate spelled-out numbers, particularly for emphasis.
Prioritize Readability: Does the use of a numeral or a spelled-out number make the text easier to read and understand? If in doubt, err on the side of clarity.
Follow Industry Standards: Research resume examples from professionals in your field. What conventions do they follow? Mimicking successful resumes is a smart strategy.
The “Under Ten” Rule (With Caveats): A common guideline is to spell out numbers under ten (one, two, three, etc.) and use numerals for numbers ten and above. However, this rule is not set in stone and should be applied with discretion. If using this rule, maintain consistency.
Examples: Putting Theory into Practice
Let’s look at some practical examples to illustrate the best practices:
Incorrect: “I managed two teams.”
Correct: “I managed two teams.” (If the emphasis is on the number of teams) OR “Managed 2 teams.” (If the emphasis is on your management experience).
Incorrect: “Increased website traffic by twenty-five percent.”
Correct: “Increased website traffic by 25%.” (Clear and concise)
Incorrect: “Created 10 marketing campaigns.”
Correct: “Created 10 marketing campaigns.” (If you have several numerical data points in the same section) OR “Created ten marketing campaigns.” (If it’s a short, descriptive sentence.)
Formatting and Style Considerations
Beyond the basic decision of numerals versus spelled-out numbers, consider these formatting and style tips:
Consistency: This is the most important takeaway. Choose a style and stick with it throughout your resume. Inconsistency is a red flag.
Font Choice: Use a professional and easy-to-read font like Arial, Calibri, or Times New Roman. Avoid overly stylized fonts that can hinder readability.
Spacing: Ensure consistent spacing around numbers and percentages. For example, use “25%” instead of “25 %” or “25%.”
Proofread, Proofread, Proofread: This cannot be stressed enough. Typos and grammatical errors, including incorrect number usage, can derail your chances. Have a friend or colleague review your resume.
Common Mistakes to Avoid
Several common mistakes can undermine your resume’s effectiveness:
- Inconsistent Number Usage: Mixing numerals and spelled-out numbers haphazardly looks unprofessional.
- Using Numbers in Inappropriate Contexts: Avoid excessive use of numbers if they don’t add value or clarity.
- Ignoring Grammar Rules: Never start a sentence with a numeral.
- Overcomplicating the Decision: Don’t overthink it. Focus on clarity and consistency.
The Importance of Tailoring Your Resume
Your resume should be a living document, constantly evolving to reflect your experiences and the specific jobs you’re applying for. The decision of whether to spell out numbers or use numerals is just one element of this process.
Customize for Each Application: Adapt your resume to each specific job description. If the job emphasizes data analysis, lean towards using numerals. If the job emphasizes communication and relationship-building, you might have more leeway to spell out numbers for emphasis.
Highlight Your Achievements: Focus on quantifying your accomplishments whenever possible. Numbers can provide concrete evidence of your value.
Seek Feedback: Get feedback from career advisors, recruiters, or trusted colleagues. They can offer valuable insights into your resume’s effectiveness.
FAQs
Here are some frequently asked questions to address some specific concerns:
What if I’m unsure about the industry standard? Research resumes from professionals in your desired field. This offers a valuable insight into the accepted norms.
When should I deviate from the “under ten” rule? If the context demands it for readability or emphasis, don’t be afraid to break the rule. Consistency within a section is more important than adhering to a rigid guideline.
Does using a mix of numerals and spelled-out numbers make me look unprofessional? Potentially, yes. Inconsistency can suggest a lack of attention to detail. Strive for a consistent style.
Can I use both numerals and spelled-out numbers in the same sentence? Generally, this should be avoided. It can look awkward and disrupt the flow of your writing.
Is there a “one-size-fits-all” answer to the question of numbers on a resume? No. The best approach is always tailored to the context of the job, industry, and your individual strengths.
Conclusion: Mastering the Art of Numerical Presentation
The decision of whether to write out numbers on your resume is not a one-size-fits-all answer. By understanding the context, prioritizing readability, and following industry standards, you can craft a resume that effectively showcases your skills and experience. Focus on clear communication, quantify your accomplishments whenever possible, and tailor your resume to each specific job application. Remember to prioritize consistency and proofread carefully. By following these guidelines, you’ll be well on your way to creating a compelling resume that gets you noticed.