How To Write Referees In A CV: A Comprehensive Guide

Crafting a compelling CV is crucial for landing your dream job. While the core components—your experience, skills, and education—often receive the most attention, the section on referees can be a significant factor in a hiring manager’s decision. This guide provides a comprehensive look at how to write referees in a CV, ensuring you present this section effectively and strategically. We’ll delve into everything from choosing the right referees to formatting the information for maximum impact.

Why Are Referees Important on Your CV?

You might be wondering, why bother including referees at all? The answer is simple: they provide credibility and validation. A potential employer wants to verify the claims you make about yourself. Referees offer an independent perspective, confirming your skills, work ethic, and overall suitability for the role. Including this section shows you’re confident in your abilities and willing to have them verified. It’s a sign of professionalism and a commitment to transparency.

Choosing the Right Referees: Quality Over Quantity

Selecting the right referees is more important than listing a large number of names. Aim for individuals who can genuinely speak to your skills and experience related to the job you’re applying for. Consider the following when choosing your referees:

  • Relevance: Choose referees who have direct experience with your work, ideally in a similar field to the job you’re applying for.
  • Relationship: Select people who know your work well and can provide specific examples of your achievements.
  • Recency: Ideally, your referees should be recent supervisors or colleagues.
  • Availability: Ensure your chosen referees are willing and available to be contacted. Give them a heads-up and let them know the details of the job you’re applying for.

What Information Should You Include? Formatting for Clarity

The way you format your referee section is just as important as the information you provide. Here’s a suggested format:

  • Heading: Use a clear heading like “References” or “Referees.”
  • Option 1: “References Available Upon Request”: This is a common and acceptable approach. It saves space and allows you to provide references only when requested. However, it’s generally considered better practice to have them ready.
  • Option 2: Direct Contact Information: If you choose to provide references directly, include the following for each:
    • Full Name: The full name of the referee.
    • Job Title: Their current job title.
    • Company: The company they work for.
    • Relationship: How you know them (e.g., “Former Supervisor,” “Project Manager,” “Professor”).
    • Contact Information: Their professional email address or phone number (ensure you’ve obtained their permission).

Examples of Referee Descriptions

Here are a few examples to illustrate how you might describe your referees:

  • Example 1 (Former Supervisor):

  • Example 2 (Professor):

Preparing Your Referees: Setting Them Up for Success

Once you’ve selected your referees, it’s crucial to prepare them. This proactive step ensures they can provide the most relevant and positive feedback.

  • Inform Them: Let your referees know you’re applying for a job and that they might be contacted. Provide them with the job description and your CV, so they know the specific skills and experience you want them to highlight.
  • Provide Context: Briefly explain the role, the company, and why you think you’re a good fit.
  • Suggest Key Areas: If appropriate, gently suggest areas where they could offer valuable insights, such as your communication skills, problem-solving abilities, or leadership qualities.
  • Stay in Touch: Keep your referees updated on your job search progress. Let them know if you’ve been offered the job, and thank them for their support.

Common Mistakes to Avoid

Several mistakes can undermine your referee section. Avoiding these pitfalls will help you present a professional and polished CV.

  • Not Asking Permission: Always ask for permission before listing someone as a referee.
  • Listing Personal Contacts: While character references can be valuable in some situations, focus on professional referees.
  • Using Outdated Information: Ensure all contact details are current.
  • Providing Too Little or Too Much Information: Strike a balance; provide enough information for the employer to contact your referees but avoid unnecessary details.
  • Neglecting to Prepare Your Referees: This crucial step ensures they can provide positive and relevant feedback.

Handling Confidentiality and Privacy

Respecting your referees’ privacy is paramount. Here’s how to handle confidentiality:

  • Obtain Explicit Consent: Before including someone’s contact information, get their explicit permission.
  • Consider Data Protection: Be mindful of data protection regulations when providing contact information.
  • Offer Alternatives: If a referee prefers not to provide their contact details, you can opt for “References Available Upon Request” or provide their professional email.

When to Include Referees: Tailoring Your Approach

The inclusion of referees in your CV depends on the specific job requirements and the employer’s preferences.

  • Always Check the Job Description: The job description will often state whether references are required.
  • If Unsure, Err on the Side of Caution: It’s generally a good idea to have references ready, even if the job posting doesn’t explicitly request them.
  • Tailor Your Approach: Adjust your approach based on the industry and the company culture. In some industries, providing references upfront is standard practice; in others, it’s more common to provide them upon request.

Updating Your Referee Information: Keeping It Current

Your CV is a living document, and your referee information should be updated regularly.

  • Review Annually: Make it a habit to review your referee section at least once a year.
  • Update Contact Information: Ensure the contact information for your referees is current.
  • Reconfirm Availability: Contact your referees to confirm they are still willing to be contacted.
  • Remove Expired References: If a referee is no longer relevant to your career goals, remove them from the list.

Frequently Asked Questions (FAQs)

Why is it important to give my referees a copy of my CV and the job description?

Providing these documents allows your referees to tailor their comments to the specific requirements of the role. This ensures their feedback is relevant and highlights your most relevant skills and experience.

Is it okay to list a family member as a referee?

Generally, it’s best to avoid listing family members unless they have a direct professional relationship with you and can speak to your work ethic.

What if I don’t have any previous supervisors to use as a reference?

If you lack previous supervisors, consider using colleagues, project managers, or academic advisors. The key is to choose individuals who can attest to your skills and abilities.

How do I handle a situation where a previous employer might provide a negative reference?

If you have concerns about a negative reference, you might consider contacting the former employer to discuss the situation. You can also choose to emphasize your positive work experiences with other referees.

Should I include references if I am applying for a government job?

Government jobs often require references. Always check the specific application instructions, as they will usually specify the number and type of references required.

Conclusion

Effectively writing a referee section in your CV is a crucial step in making a positive impression on potential employers. By understanding the importance of referees, selecting the right individuals, formatting their information correctly, and preparing them for the process, you increase your chances of landing your dream job. Remember to prioritize relevance, quality, and professionalism. A well-crafted referee section demonstrates your confidence, credibility, and commitment to your career, ultimately setting you apart from other candidates.