How To Write a Follow-Up Email After Application: A Comprehensive Guide
Applying for a job is a significant step, and after submitting your application, the waiting game begins. But sitting idly isn’t the best strategy. Following up after submitting your application is crucial, and a well-crafted email can significantly improve your chances. This guide will walk you through the process of writing the perfect follow-up email, ensuring you stand out from the competition.
When to Send Your Follow-Up Email
Timing is everything. Sending your follow-up email too early can come across as impatient, while waiting too long might make you seem uninterested. The ideal timeframe varies, but generally, you should send your follow-up email one to two weeks after the application deadline or after you’ve heard nothing after the interview. If the application deadline hasn’t passed, wait until after that date.
Crafting the Perfect Subject Line: Making a Strong First Impression
Your subject line is the first thing a recruiter sees, so make it count. Avoid generic phrases like “Following Up.” Instead, be clear and concise. Here are a few examples:
- “Following Up: [Your Name] - [Job Title] Application”
- “Checking In: [Your Name] - [Job Title] Application”
- “Inquiry Regarding [Job Title] Application - [Your Name]”
The goal is to clearly state your purpose and help the recruiter quickly identify your application.
Personalizing Your Email: Addressing the Recruiter and Referencing the Job
Start your email with a polite greeting and address the hiring manager or recruiter by name if you know it. If you don’t know the name, use a professional salutation like “Dear Hiring Manager.”
In the body of the email, reference the specific job you applied for. This demonstrates you’re organized and attentive. Mention the job title and, if possible, the date you submitted your application.
Reiterate Your Interest and Highlight Key Skills: Reminding Them Why You’re a Good Fit
This is your chance to reiterate your enthusiasm for the role. Briefly restate why you’re interested in the position and the company. Focus on the key skills and experiences that align with the job description. Don’t simply repeat your resume; instead, provide a concise overview of how your skills and experience make you a strong candidate. Give them a compelling reason to remember you.
Keep It Concise: Respecting the Recruiter’s Time
Recruiters are busy. Keep your email concise and easy to read. Aim for a length of around 100-150 words. Break up large blocks of text with short paragraphs and bullet points if necessary. Avoid rambling or including unnecessary information.
Proofread and Edit: Ensuring Professionalism
Before sending your email, proofread it carefully for any grammatical errors, spelling mistakes, or typos. A polished email demonstrates attention to detail and professionalism. Use a grammar checker and read the email aloud to catch any potential issues.
Adding a Call to Action: Encouraging a Response
End your email with a clear call to action. Politely request an update on your application status. Here are some examples:
- “I would appreciate the opportunity to learn more about the next steps in the hiring process.”
- “I am eager to hear about the status of my application and am available for an interview at your earliest convenience.”
- “Thank you for your time and consideration. I look forward to hearing from you soon.”
The Importance of Professional Closing and Contact Information
Always end your email with a professional closing, such as “Sincerely,” “Best regards,” or “Thank you.” Below your closing, include your full name, phone number, and email address. Make it easy for the recruiter to contact you.
What To Do If You Don’t Hear Back: Handling Silence
If you don’t hear back after your follow-up email, resist the urge to send multiple emails. Wait another week or two before sending a second, and final, follow-up email. This second email can be a brief, polite reminder. If you still don’t receive a response, consider it a polite rejection and move on.
Examples of Effective Follow-Up Email Templates
Here are a few template examples you can adapt:
Template 1 (After Interview):
Subject: Following Up: [Your Name] - [Job Title] Interview
Dear [Hiring Manager Name],
Thank you again for taking the time to speak with me on [Date of Interview] about the [Job Title] position. I enjoyed learning more about the role and the team.
As discussed, I am very interested in this opportunity and confident that my skills in [Skill 1] and [Skill 2] align well with the requirements.
I am eager to learn about the next steps in the hiring process. Please let me know if you require any further information from me.
Sincerely,
[Your Name] [Your Phone Number] [Your Email Address]
Template 2 (After Application Deadline):
Subject: Checking In: [Your Name] - [Job Title] Application
Dear [Hiring Manager Name/Dear Hiring Team],
I am writing to follow up on my application for the [Job Title] position, which I submitted on [Date of Application]. I am very interested in this opportunity at [Company Name].
My experience in [Skill 1] and [Skill 2] makes me a strong candidate for this role, and I am confident I can contribute to your team’s success.
I would appreciate an update on the status of my application.
Thank you for your time and consideration.
Sincerely,
[Your Name] [Your Phone Number] [Your Email Address]
FAQs: Addressing Common Follow-Up Email Questions
Here are some frequently asked questions about follow-up emails:
What should I do if the job description doesn’t list a specific contact person? You can typically address your email to “Hiring Manager” or “Hiring Team.” Researching the company on LinkedIn might help you find a relevant contact person.
Is it okay to follow up on a job application via LinkedIn? Yes, it can be a good way to connect with the recruiter, but do so in addition to your email. A brief, polite message that references your email is best.
How many times should I follow up on a job application? Once or twice is the general rule. After two attempts, it’s best to assume they’ve gone with another candidate.
What if I don’t have any specific accomplishments to highlight? Focus on your transferable skills and enthusiasm for the role. Show how your skills and experience align with the job description’s requirements. Research the company to show you’re interested in the position.
Can I include attachments in my follow-up email? Generally, no. The recruiter already has your resume and cover letter. However, if you were asked to send additional materials during the interview, it’s appropriate to attach them.
Conclusion: Mastering the Art of the Follow-Up
Writing a compelling follow-up email after application is a critical step in the job search process. By understanding the timing, crafting a personalized message, highlighting your skills, and maintaining a professional tone, you can significantly increase your chances of getting noticed. Remember to be polite, concise, and persistent. The key is to demonstrate your continued interest and remind the recruiter why you’re the ideal candidate. By following these guidelines, you’ll be well on your way to landing your dream job.