How To Write A Poetry Submission Cover Letter: Get Your Poems Noticed
Crafting poetry is a labor of love. You pour your heart and soul onto the page, shaping words into something beautiful and meaningful. But once the poem is complete, the next hurdle appears: submitting it for publication. And that’s where the poetry submission cover letter comes in. This seemingly small piece of writing is your first impression, your introduction, and your chance to make a lasting impact on editors and publishers. A well-written cover letter can be the difference between a rejection and a publication. This guide provides a comprehensive overview of how to write a poetry submission cover letter that will help your poems get noticed.
The Importance of a Strong Poetry Submission Cover Letter
Why is a cover letter so crucial? Think of it as your ambassador to the literary world. It’s your opportunity to demonstrate professionalism, convey your enthusiasm, and provide essential context for the editor. A poorly written cover letter, riddled with errors or lacking in focus, can immediately send your submission to the “reject” pile. A strong cover letter, however, shows that you care about your work and respect the publication you’re submitting to. It also gives the editor a glimpse into your personality and artistic vision.
Essential Elements: What to Include in Your Cover Letter
Every poetry submission cover letter should contain specific elements. Omitting these can be detrimental to your chances.
Contact Information: The Basics
Start with your full name, address, email address, and phone number. This information should be clearly displayed at the top of the letter, either left-aligned or centered. Make it easy for the editor to contact you.
Salutation: Addressing the Editor Properly
Always address the editor by name. Research the publication’s website or masthead to find the correct editor’s name. Use a formal salutation, such as “Dear Mr./Ms./Mx. [Editor’s Last Name],” or “Dear [Editor’s Name]”. Avoid generic greetings like “To Whom It May Concern.” Personalization shows you’ve done your homework and demonstrates respect.
The Poem’s Title(s) and Brief Description
Clearly state the title(s) of the poem(s) you’re submitting. You might also include a very brief (one or two sentences) description of the poem’s subject matter or theme. This helps the editor understand the context of your work immediately.
Publication Specifics: Why This Publication?
This is where you show that you’ve researched the publication. Explain why you’ve chosen to submit to this particular journal or magazine. Have you read their work before? Do you admire their aesthetic or the poets they publish? Referencing specific poems or issues demonstrates genuine interest and increases your chances of being taken seriously.
Your Brief Biographical Note: A Quick Introduction
Include a brief biographical note that highlights your relevant experience and accomplishments as a poet. This is not a place to list every single thing you’ve ever done. Focus on your most impressive credentials, such as publications, awards, or education related to writing. Keep it concise and relevant.
Closing and Gratitude: Polite and Professional
End your letter with a professional closing, such as “Sincerely,” or “Respectfully,” followed by your full name. Express your gratitude for the editor’s time and consideration.
Formatting Your Poetry Submission Cover Letter
Proper formatting is essential for a polished presentation.
Font and Layout: Make it Readable
Use a standard, easy-to-read font like Times New Roman, Arial, or Calibri, at a size of 11 or 12 points. Maintain consistent spacing and margins (typically one inch on all sides). The overall goal is to create a visually appealing and easy-to-read document.
Proofreading: Errors Are Unforgivable
Proofread your cover letter meticulously for any typos, grammatical errors, or punctuation mistakes. Errors can undermine your credibility and suggest a lack of attention to detail. Use spellcheck and grammar check tools, but also read the letter aloud to catch any subtle errors.
Tailoring Your Cover Letter to Different Publications
Every publication has its own unique style and preferences.
Researching the Publication: Understanding Their Needs
Before submitting, thoroughly research the publication. Read their guidelines carefully. What kind of poetry do they publish? What are their submission preferences? Understanding their specific needs will help you tailor your cover letter and increase your chances of acceptance.
Adapting Your Tone: Fit the Vibe
The tone of your cover letter should reflect the publication’s style. If the publication is known for its formal and academic approach, your letter should be equally formal. If the publication is more informal and experimental, you can adopt a slightly more relaxed tone.
Following Submission Guidelines: Don’t Break the Rules
Always, always, always follow the publication’s submission guidelines. This includes formatting, length, and any specific requirements for cover letters. Ignoring these guidelines is a surefire way to get your submission rejected.
Common Mistakes to Avoid
Even experienced writers make mistakes. Be aware of these common pitfalls.
Generic Cover Letters: Avoid the Template Trap
Don’t use a generic, one-size-fits-all cover letter. Personalize each letter for the specific publication. Generic letters show a lack of effort and consideration.
Overly Long Biography: Keep it Concise
Your biography should be brief and relevant. Avoid including irrelevant information or rambling anecdotes. Focus on your writing credentials and accomplishments.
Errors and Typos: The Kiss of Death
As mentioned earlier, proofreading is critical. Errors and typos are unprofessional and can damage your chances of publication.
Not Following Guidelines: Disqualification Guaranteed
Publications have specific submission guidelines for a reason. Failing to follow these guidelines will likely result in an immediate rejection.
Example Poetry Submission Cover Letter
Here’s a sample cover letter that incorporates the principles discussed:
[Your Name] [Your Address] [Your Email Address] [Your Phone Number]
[Date]
Ms. Jane Doe Editor [Magazine Name] [Magazine Address]
Dear Ms. Doe,
I am writing to submit two poems, “Crimson Sky” and “Whispers of the Wind,” for your consideration. I was particularly drawn to [Magazine Name]’s recent publication of [Poet’s Name]’s work, “Title of Poem,” in the [Month, Year] issue, and believe my poems align with the journal’s focus on evocative imagery and emotional depth.
“Crimson Sky” explores the themes of loss and renewal, while “Whispers of the Wind” delves into the complexities of memory and identity.
I have been writing poetry for five years and have had poems published in [Publication 1] and [Publication 2]. I am also a graduate of the [University/College] with a degree in Creative Writing.
Thank you for your time and consideration. I look forward to hearing from you.
Sincerely,
[Your Name]
Honing Your Cover Letter Writing Skills: Practice and Refinement
Writing effective cover letters is a skill that improves with practice.
Seeking Feedback: Get a Second Opinion
Ask trusted friends, family members, or writing colleagues to read your cover letters and provide feedback. Fresh eyes can often spot errors or areas for improvement that you might have missed.
Analyzing Successful Cover Letters: Learn from the Best
Read published cover letters from other poets. Observe the language, tone, and structure to gain inspiration and learn best practices. Many online resources and writing guides offer examples of successful cover letters.
Revising and Editing: The Ongoing Process
Don’t be afraid to revise and edit your cover letters. Writing is a process, and refinement is key to producing high-quality work.
Frequently Asked Questions
Here are some commonly asked questions about poetry submission cover letters:
Why is it important to mention specific publications when discussing a poet’s work?
Mentioning specific publications shows that you have taken the time to research the journal and that you are a thoughtful reader of poetry. This demonstrates a genuine interest in the publication and a respect for the editor’s time.
Is it okay to submit multiple poems in one submission?
Yes, it is often acceptable to submit multiple poems, but always check the publication’s guidelines. Some publications prefer single submissions, while others welcome a small selection of poems. Ensure your cover letter clearly lists all the titles.
What if I haven’t been published before?
If you don’t have prior publications, focus on your education, any writing workshops you’ve attended, or any awards you’ve received. Highlight your passion for poetry and your commitment to the craft.
Should I include any information about the poem’s origins or inspiration?
Generally, it’s best to keep your cover letter concise. However, if the poem has a particularly unique origin or has a specific context that might be relevant to the editor, a brief mention might be appropriate.
How long should I wait before following up on a submission?
Most publications have a specific response time listed in their guidelines. If you haven’t heard back within that timeframe, you can send a polite follow-up email. However, avoid excessive follow-ups, as this can be perceived as unprofessional.
Conclusion: Your Gateway to Publication
Writing a compelling poetry submission cover letter is an essential step in the publication process. By following these guidelines, you can create a cover letter that showcases your professionalism, highlights your work, and demonstrates your respect for the publication. Remember to research the publication, tailor your letter, and proofread meticulously. With patience, persistence, and a well-crafted cover letter, your poems will be on their way to finding their audience and a place in the world of literature.