How To Write An Email Asking For Lor
So, you need a Letter of Recommendation (LOR). It’s a crucial step in many journeys, whether you’re aiming for a new job, applying to graduate school, or seeking a scholarship. But the thought of asking for one can be daunting. Don’t worry; crafting a compelling email requesting an LOR is a skill you can master. This guide breaks down the process, ensuring your email is professional, persuasive, and sets you up for success.
1. The Pre-Email Checklist: Before You Hit Send
Before you even type a single word, take a moment to prepare. This groundwork is crucial for a successful LOR request.
- Identify the Right Person: Who knows you well enough to write a positive and insightful recommendation? Consider professors, supervisors, mentors, or anyone who can speak to your skills, character, and suitability for the opportunity you’re pursuing.
- Assess Your Relationship: How well do you know this person? Have you interacted with them recently? A strong relationship makes the process easier.
- Gather Necessary Information: Compile all the details you’ll need to provide. This includes the deadline, the specific opportunity (job, program, etc.), and any specific requirements for the LOR.
- Consider the Timing: Give your recommender ample time to write the letter. A minimum of two weeks is standard, but more time is always appreciated, especially during busy periods.
2. Crafting the Perfect Subject Line: Getting Noticed in the Inbox
Your subject line is your first chance to make an impression. Make it clear, concise, and easy for the recipient to understand the purpose of your email.
Examples of strong subject lines:
- “LOR Request - [Your Name] - [Opportunity Name] Application”
- “Recommendation Request - [Your Name] - Graduate School Application”
- “Letter of Recommendation - [Your Name] - Job Application at [Company Name]”
Avoid vague subject lines like “Request” or “Important Information.” They’re easily overlooked.
3. The Opening: Setting the Stage
Start your email with a professional and polite greeting. Address the recipient by their name (Dr., Professor, Mr., Ms., etc.). Briefly remind them of your connection.
Example:
“Dear Professor [Professor’s Last Name],”
“I hope this email finds you well. I enjoyed your [Course Name] class during the [Semester/Year] semester and learned a great deal from your lectures on [Specific Topic].”
This sets a positive tone and reminds the recipient of your previous interactions.
4. Clearly State Your Request: The Heart of the Matter
This is where you explicitly ask for the LOR. Be direct and clear about what you need.
Example:
“I am writing to request a letter of recommendation in support of my application to the [Program/Job Title] at [Institution/Company]. The deadline for submission is [Date].”
Clearly state the purpose of the LOR and the deadline.
5. Providing Essential Information: Making it Easy for the Recommender
The easier you make it for the recommender, the better. Provide all the necessary information in a well-organized manner.
- The Opportunity: Briefly describe the opportunity (job, program, scholarship). Include a link to the application, if possible.
- Why You’re a Good Fit: Briefly highlight why you believe you’re a strong candidate. Refer to specific skills or experiences relevant to the opportunity.
- Required Materials: If there are specific requirements (e.g., application form, statement of purpose, CV), let the recommender know.
- Deadline and Submission Instructions: Clearly reiterate the deadline and how the letter should be submitted (e.g., through an online portal, directly to the recipient).
6. Highlighting Relevant Experiences and Skills: Showing, Don’t Just Telling
Don’t just tell the recommender you’re qualified; show them. Provide examples of your skills and experiences that are relevant to the opportunity. This helps the recommender write a more compelling and personalized letter.
Example:
“During your [Course Name] class, I particularly enjoyed the project on [Project Name]. I believe my skills in [Skill 1] and [Skill 2], which I developed during that project, would be an asset to [Program/Job Title].”
7. Offering Supporting Materials: Making the Process Seamless
Offer to provide supporting materials to help the recommender write the letter. This shows initiative and makes their job easier.
Examples of supporting materials:
- Your resume/CV
- Your transcript
- A personal statement or statement of purpose draft
- A list of your accomplishments
- The job description or program requirements
Example:
“To help with your writing process, I have attached my resume, a draft of my personal statement, and the program requirements. Please let me know if you require any other information.”
8. Expressing Gratitude and Respect: The Finishing Touch
End your email with a sincere expression of gratitude. Thank the recipient for their time and consideration.
Example:
“Thank you for considering my request. I deeply appreciate your time and willingness to support my application. Please let me know if you have any questions. I look forward to hearing from you.”
9. Proofreading and Formatting: Ensuring Professionalism
Before you hit send, proofread your email carefully. Check for grammar, spelling, and punctuation errors. Ensure your email is well-formatted and easy to read. Use a professional font and appropriate spacing.
10. Following Up (Politely): Staying on Track
If you haven’t heard back from the recommender within a week or so, it’s okay to send a polite follow-up email. Remind them of the deadline and reiterate your appreciation.
Example:
“Dear Professor [Professor’s Last Name],
I hope this email finds you well. I’m writing to gently follow up on my request for a letter of recommendation for my application to the [Program/Job Title] at [Institution/Company]. The deadline is approaching on [Date].
I understand you’re busy, but I would be incredibly grateful for your support. Please let me know if you require any further information or if you are unable to fulfill my request.
Thank you again for your time and consideration.
Sincerely,
[Your Name]”
Frequently Asked Questions
What if I haven’t spoken to the person in a long time?
It is still possible to ask, but you should acknowledge the time gap. Remind them of your past interactions and provide context. Be prepared for them to decline if they don’t remember you well enough.
Is it okay to send a thank-you note after the LOR is submitted?
Absolutely! Sending a thank-you note (either via email or a physical card) is a thoughtful gesture that shows your appreciation. It’s a great way to maintain a positive relationship.
What if the recommender asks for more information?
Respond promptly and provide any additional information they request. They are likely asking for more context to write a more tailored and effective letter.
How can I demonstrate that I am serious about my future goals?
By being proactive, providing all necessary information, and making the process as convenient as possible for your recommender, you are showing your commitment and dedication.
What if I don’t get the LOR?
If the person declines, don’t take it personally. Thank them for their time and understanding. Then, move on to another potential recommender.
Conclusion: Securing Your LOR with Confidence
Writing an email requesting a Letter of Recommendation doesn’t have to be stressful. By following these steps, you can craft a professional, well-organized, and persuasive email that increases your chances of receiving a positive response. Remember to prepare thoroughly, be clear and concise, provide all necessary information, and express your gratitude. With careful planning and execution, you can successfully navigate this important step in your journey, setting yourself up for success in your academic or professional pursuits. Good luck!